ALT PTO BY LAWS
ALT PTO BY LAWS
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ARTICLE I - NAME
The Name of This Organization shall be the Angelo L. Tomaso School Parent Teacher Organization, Inc., commonly referred to as ALT PTO, located in the Township of Warren, County of Somerset, in the State of New Jersey.
ARTICLE II OBJECTIVES
The goals of this Organization shall be to:
Strengthen the educational and cultural opportunities of ALT School students.
Promote the emotional and physical well being of the children in the school, the community and the home.
Build a closer relationship between the home and school.
Stimulate reciprocal interest and interaction between the community and the school system.
ARTICLE III - POLICIES
This Organization shall sponsor programs, which shall be of an educational-informative nature.
This Organization shall sponsor fund-raising projects, the monies therefrom to be used to further the objectives stated in ARTICLE II.
This Organization shall cooperate with other organizations or agencies active in child welfare, subject to approval by the Executive Board.
This Organization shall cooperate with the School Administration to support the improvement of the overall education of the children and to assist said administration in conducting such programs deemed necessary for the efficient operation of the school, subject to the approval of the Executive Board.
This Organization shall be non-commercial, non-sectarian, non-partisan and non-profit. Recognition that the Organization is a 501 (c) (3) Tax- Exempt Organization as defined by the Internal Revenue Service and has a Charitable Registration License with the State of NJ and shall conduct all activities of the Organization in accordance with the rules of these bodies so as to maintain its non profit, charitable status.
ALT PTO Newsletter will publicize PTO activities and school events.
The Organization shall not directly or indirectly endorse any Board of Education or public elected official candidate but may endorse a school budget.
All PTO sponsored activities must fall under the approval of the PTO insurance guidelines.
ARTICLE IV - MEMBERSHIP AND DUES
Any parent or guardian with a child enrolled in Angelo L. Tomaso School or any school staff member interested in the goals of the Angelo L. Tomaso School Parent Teacher Organization and willing to uphold its policies and subscribe to its by-laws may become a member upon payment of dues.
The Organization shall conduct an annual enrollment of members, but persons may be admitted to membership at any time.
Only members in good standing of the Organization shall be eligible to participate in its business meeting, receive a School Directory, or serve in any of its elective or appointive positions.
The annual dues of the Organization shall be established by a majority vote of the PTO Executive Board.
The fiscal year of the Organization shall be from July1- June 30.
ARTICLE V - OFFICERS AND THEIR ELECTION
The Officers of the Organization shall be President(s), Vice President(s), Secretary and Treasurer.
There shall be a minimum of 1 Vice President and a maximum of 4 Vice Presidents per school year, such number to be determined by majority vote of the Executive Board by March 31st of the calendar year
The Officers shall serve for a term of 2 years per office with a 4-year cap per office unless that office cannot be filled.
The Executive Board shall be elected by a majority vote via closed ballots, no later than the middle of May.
Any officer may be removed if it is proven that said officer committed an illegal act during the course of his or her duties as that officer.
Newly elected officers shall assume office on July 1.
The President(s) shall appoint the chairperson of the Nominating Committee. The President(s) and chairperson shall select four more committee persons consisting of four members at large. Preferably, a cross- section of grade levels should be represented. These individuals shall not be eligible for executive office unless no other member accepts nomination.
The President and the Nominating Committee shall send out SOS (support our school) forms to all student families, seeking volunteers to serve as chairpersons and servers for all committees.
Only the Officers of the Organization (President(s), Vice President(s), Secretary, and Treasurer) are elected..
All offices are open to more than one nominee, to be voted on individually by closed, written ballot. This will be collected and tallied by the Nominating Committee and presented at a General Meeting of the Organization to be held no later than May 31st .
The PTO Executive Board will appoint the Committee Chairs.
In the event the position of President is vacated before the expiration of the 2 year term, the most senior Vice President shall assume her/his office. In the event all of the Vice Presidents have served the same amount of terms, the executive board shall appoint a President by a majority vote of the remaining members of the Executive Board; notice of such election having been given. A vacancy occurring in another Executive Board office shall be filled for the remaining term by a person elected by a majority vote of the remaining members of the Executive Board; notice of such election having been given.
ARTICLE VI - DUTIES OF THE OFFICERS
Shall preside at all meetings of this Organization and its Executive Board.
The President shall coordinate the activities of the officers and committees in order that the objectives may be promoted, and may attend any committee meetings; shall be an ex-officio member of all committees, except the Nomination Committee; and has the authorization to approve expenditures not to exceed the amount of $200.00.
Shall serve as the primary liaison to the Principal.
Shall co-sign for all PTO bank accounts with the Treasurer.
Shall co-sign for all contracts with the appropriate committee chairpersons.
Is authorized to approve expenditures not to exceed the amount of $200.00, except all approved budget expenditures.
Shall perform the duties of the President in her/his absence in accordance with Article V, Section 3.
Shall be in charge of the Committees as delineated by the President.
Shall act as a connection between the President and his/her Committee Chairs.
Shall be willing to attend all PTO events as needed.
Shall report back to the Executive Board as needed.
Shall record the minutes of all meetings of the Organization and the Executive Board.
Shall maintain a copy of the Organization membership list and determine a quorum at all meetings.
Shall have a copy of Robert’s Rules of Order for reference at all meetings.
Shall conduct the correspondence of the Organization.
Shall inform the Executive Board members of meeting dates.
Shall review and approve monthly meeting minutes and provide copies to the Principal, Officers, and faculty bulletin board.
Shall have charge of all PTO funds and keep an accurate computerized record of receipts and expenditures and present a financial report at each meeting;.
Shall receive all bills and make all deposits;.
Shall secure Executive Board approval of major expenditures;.
Shall prepare a yearly budget with the President(s) and / or Executive Board prior to the first meeting of the new calendar year and shall submit the budget for approval by a majority vote of those present at the first membership meeting.
Shall prepare and present to the Executive Board at its last meeting of the year an annual report to be submitted by Treasurer
Treasurer must maintain the business license for not for profit status.
The Treasurer will meet with the certified public accountant (CPA) yearly and submit the appropriate required paperwork to the CPA. All financial statements are filed for federal and state taxation annually.
Shall be responsible for the safe keeping of the Organization’s Incorporation Documents, By-Laws, non profit determination letter and charitable gaming license. Shall keep all licenses current by filing all necessary forms and fee as required.
ARTICLE VII - EXECUTIVE BOARD
The Executive Board shall consist of the Officers of this Organization and the Principal of the school or his or her representative.
The Executive Board shall have power to transact business between meetings of this Organization, and shall direct and coordinate activities.
A majority of the Executive Board members shall constitute a quorum.The Executive Board shall:Create standing committees as may be required to promote the objectives and interests of the Organization.
Copies of post minutes of previous Executive Board meetings are presented at a regular organization meeting and are posted on the ALT PTO website.
Approval of CPA to audit and assist in PTO financial taxation submission.
Submit to the Organization membership a budget for the fiscal year.
Approve any major expenditure prior to disbursement of funds. Deliver to their successors all official material upon their election or assumption of duties.
ARTICLE VIII - MEETINGS
Meetings of the general membership of the Organization shall be held approximately 5 times between September and June.
The Executive Board may call special meetings of the general membership, five days notice having been given.
The privilege of holding office, introducing motions, debating and voting shall be limited to members whose current dues are paid.
A motion shall be considered passed upon a majority vote of the members present at a general meeting of the Organization.
ARTICLE IX - COMMITTEES
Standing committees shall be created by the Executive board as may be required to promote the objects and interests of the Organization. In addition to the standing committees, the Executive Board may deem it necessary to establish Special Committees in order to further the goals of this Organization. The PTO Executive Board shall appoint the chairperson of these committees.
All Committee Chairpersons are required at the end of their terms, to submit to their successor, a summary report and the file or notebook of their committee.
Committee Chairs shall be required to follow a set of guidelines created by the Executive Board.
Chairpersons cannot go over their established budget without approval of the Executive Board.
ARTICLE X - PARLIAMENTARY AUTHORITY
The supreme authority on questions of parliamentary procedures shall be Robert’s Rules of Order, Revised.
ARTICLE XI - AMENDMENTS
These By-Laws may be amended at any regular meeting of the Organization by a two-thirds (2/3) vote of the members present and voting, provided that notice of the proposed amendment shall have been given at least two (2) weeks previously.
A committee may be appointed to submit a revised set of By-Laws as a substitute for these By-Laws by a majority vote at a meeting of the Organization, or by a two-thirds (2/3) vote of the Executive Board. The requirements for adoption of a revised set of By-Laws shall be the same as in the case of an amendment.
ARTICLE XII - DISSOLUTION
Upon dissolution of the Organization, all funds left in the Treasury shall be used solely for the Angelo L. Tomaso School.
The Executive Board shall grant approval of disbursement of said funds.
ARTICLE XIII - INDEMNIFICATION OF OFFICERS, EXECUTIVE BOARD AND EMPLOYEES
The Officers, Executive Board and employees of the Angelo L. Tomaso Parent Teacher Organization, Inc. (ALT PTO) shall be, and the same hereby are, indemnified against expenses and costs (including reasonable attorney’s fees) incurred in connection with any proceeding involving such Officers, Executive Board members, or employees of the Organization to the full extent permitted by Section 15A; 3-4 of the New Jersey Nonprofit Corporation Act (N.J.S.A. 15A: 1-1 et seq.) as it may be amended from time to time, or any successor legislation.
ADOPTED by a vote of the membership of the Angelo L. Tomaso School Parent Teacher Organization, Inc. on March 23, 2017.